It's not something that happens frequently, but it is possible: A wedding vendor drops out. If you currently find yourself in this situation, or you want to know how to prepare just in case it happens, read on.
Take Precautionary Measures
Whether it's making sacrifices in the early stages of setting your budget, or something goes awry on the big day, coordinating the wedding of your dreams won't go exactly as expected. But, with the right wedding planning essentials, it's easier to stay on top of things especially when something doesn't go as planned. For this particular dilemma, wedding insurance can be your best friend. Before signing contracts, check with each of your vendors to see if they already provide their own, then (if you feel it's needed to cover any gaps) purchase additional coverage. And if any back-up vendors are offered, make sure they're provided in writing.
Keep Calm and Find a Middle Ground
In the rare event that a vendor does drop out, your first reaction (and the worst thing you can do) may be to panic. Instead, try your best to stay positive and focus on planning ahead. It's likely your cancelled vendor will genuinely feel sorry about what happened, so when you're calm and ready to discuss what happened, schedule a call or an in-person meeting to get on the same page. Use this opportunity to bring up your contract and what it entails so you can settle a compromise, such as a refund.
Rely on Other Vendors
If you've hired a wedding planner, talk to them about damage control. They usually have a contigency plan for these types of situations, which often includes a network of preferred vendors to rely on if someone is needed to fill in. If your planner takes that route, read past client reviews of any back-up vendors so you have an idea of what to expect. So maybe you don't have a planner, but that doesn't mean you're out of luck. Ask your wedding venue for suggestions, or even your other vendors for recommendations they've worked with in the past. Even when a vendor drops out, put your trust in your other vendors—in the end, everything will fall into place.
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